Postage and shipping solutions & discounts for accounting firms
Modern accounting practices run on organization, accuracy, and trust. With Stamps.com, accounting departments, CPA firms, and bookkeeping teams can manage every mail out, print professional shipping labels, and send tax documents securely without leaving the office. From quarterly filings to client invoices, Stamps.com helps you simplify accounting mail, reduce costs, and save valuable time across all your locations.
SAVING CUSTOMERS TIME AND MONEY EVERY DAY
Lower Costs and Streamline Every Mailing
Access exclusive postage and shipping discounts from USPS®, UPS®, FedEx®, and DHL®—all from one online shipping manager. Accountants and finance teams can cut costs on first class mail, priority mail, and package delivery by comparing rates and printing labels directly from their desktop. With one integrated accounting firm software solution, you can manage outgoing correspondence, proof of delivery, and compliance tracking across clients and departments.
Save up to 90% and print in under 2 minutes
Access carrier discounts you can’t get anywhere else to print unlimited stamps, envelopes, shipping and return labels, and Certified Mail® in minutes. We help you calculate the best rate and schedule pickups so you can stay in the field, not in post office lines.
Reduce errors and get proof of delivery
Validate addresses, send certified, restrict delivery, and request Electronic Return Receipts (eRR) when proof is required, and get real-time tracking to help operations, servicing, and compliance teams manage documentation.
Gain visibility across offices and teams
Tag sent items by branch, department, GL code, or project to attribute costs accurately. See how much you send and spend by carrier, mail class, and shipping service so you can forecast, enforce policy, and better run your business.
Work Smarter This Tax Season
Say goodbye to separate carrier accounts, mail runs, and equipment leases. Say hello to the simplest way to send real estate documents and packages. Manage your contacts, access carrier services and discounts, print postage and labels, and track everything you send – from one or multiple office locations.
Keep Compliance Easy and Audit-Ready
Use Stamps.com to track every envelope or package containing tax documents, financial statements, or certified mail. Built-in address verification ensures accuracy before you print, helping you prevent undeliverable returns and late filings.
Centralized Address Book and Templates
Store every client, vendor, and regulatory address in your secure address book. Templates let you print custom envelopes and labels with your firm’s logo, simplifying batch processing for tax forms, audit letters, and other recurring mail outs.
Proof of Delivery for Sensitive Documents
Protect confidential data with Certified Mail®, Restricted Delivery, or Electronic Return Receipt (eRR). Stamps.com provides digital tracking and delivery confirmation for every outgoing item so your firm can document compliance and maintain accurate records.
Seamless Sync with QuickBooks® and More
Connect Stamps.com directly to QuickBooks or your preferred accounting software to automatically log postage expenses, reconcile transactions, and simplify month-end reporting. Export cost data by department or client, ensuring your CPA firm can track postage and shipping expenses in real time.
Integrations That Fit Your Workflow
From small accounting departments to enterprise networks, Stamps.com integrates with popular systems through APIs, plug-ins, and single sign-on. Centralize billing, set spending limits, and generate location-based reports—all while maintaining consistent document management standards.
Centralized Control for Accounting Teams
With Stamps.com, accountants can manage every aspect of outgoing mail and shipping while maintaining control, compliance, and accuracy.
- Assign user permissions and create cost centers by office, GL code, or partner.
- Manage budgets and enforce mailing policies to prevent out-of-policy shipments.
- Gain visibility across multiple branches or remote offices through shared dashboards.
- Reconcile postage expenses faster with exportable, audit-ready reporting.
Ship and Mail Smarter from One Platform
One Login. Every Carrier.
Eliminate the need for multiple carrier accounts. Compare rates, print USPS®, UPS®, FedEx®, or DHL labels, and select the best option based on delivery time and cost.
Professional Output Every Time
Whether you send first class mail, priority documents, or large client packages, Stamps.com generates professional shipping labels that include barcodes, tracking, and return addresses.
Designed for Efficiency
Use any label printer or office printer to create polished labels and custom envelopes on demand. Store defaults by user, department, or location so your team can move quickly—especially during deadlines or tax filing season.
Why Accounting Firms Choose Stamps.com
High postage and courier costs
Access carrier discounts up to 90% off retail rates
Manual tracking of mailed returns
Built-in tracking and delivery proof tools
Multiple carrier accounts
Unified shipping manager for all carriers
Reconciliation headaches
Expense exports to QuickBooks and ERP systems
Inconsistent branding
Templates for labels and custom envelopes
Start Your Free Trial
Empower your accounting team with smarter shipping and mailing. With Stamps.com, you can print shipping labels, manage accounting mail, integrate with QuickBooks, and control costs—all in one secure shipping software platform.
Start your free trial today and experience how Stamps.com simplifies mailing, shipping, and document management for every accountant, department, and CPA firm.
Frequently Asked Questions
How does Stamps.com help accounting departments manage mail and shipping?
Stamps.com consolidates postage and carrier options into one shipping manager, letting teams print labels, schedule pickups, and track outgoing accounting mail from any location.
Can Stamps.com integrate with QuickBooks or other accounting software?
Yes. Stamps.com syncs with QuickBooks and other leading accounting firm software to automate expense tracking, billing, and cost reconciliation for postage and shipments.
What mailing services are available for accountants?
You can send first class mail, priority mail, Certified Mail®, and packages through USPS, UPS, FedEx, and DHL. Get it all at discounted rates built into the platform.
How does address verification improve accuracy?
The built-in address verification tool checks every entry against carrier databases to ensure your tax documents and client mail outs arrive on time and without errors.
Can I manage multiple offices or users within one account?
Yes. You can set up multiple users, define roles, and view postage and shipping activity by branch or department which is ideal for firms with distributed teams.
What hardware do I need to print shipping labels?
Any label printer or standard office printer works. Simply log in to Stamps.com, choose your carrier, and print shipping labels on demand.
Does Stamps.com support secure mailing of tax documents?
Yes. Use Certified Mail® or Restricted Delivery options for sensitive data, and store digital proof of mailing for audits and compliance.
How do accountants benefit compared to using individual carrier accounts?
Stamps.com lets you compare rates, print unlimited labels, and manage all shipping services in one platform while saving time, money, and administrative overhead.
Can Stamps.com generate reports for postage reconciliation?
Yes. Detailed cost and usage reports export directly to your accounting software, helping you close books and reconcile faster each month.
Is Stamps.com secure for handling client data?
Absolutely. Stamps.com uses encryption, user-role controls, and audit logs to protect your firm’s document management and maintain compliance with privacy requirements.